TERMS AND CONDITIONS 

Artist Immersion Program LLC reserves the right to update and/or alter the following terms and conditions at any time. It is your responsibility to be familiar with these terms and conditions.

The terms “AIP,” “we” and “our” refer to Artist Immersion Program, a United States of America organization, which offers and operates all the trips listed herein. All trips are offered subject to AIP’s standard terms and conditions. Please review the terms and conditions carefully prior to completing your reservation. Some of these terms and conditions are set out below to draw your attention to the fact that our obligations to you are limited. 


Early bookings are recommended because our group size and departure dates are limited. Upon submission of the registration form, you will be directed to the payment registration options. Once you have made a secure payment in full or with a deposit, your booking will be confirmed and the invoice will act as receipt and confirmation. Approximately 2-3 months prior to the travel experience, we will provide you with a pre-trip packet for planning purposes. Additional registration information including, but not limited to, liability waivers will be required to be reviewed and submitted prior to 30 days of the beginning of the travel dates.

Once the trip begins, we will do everything possible to ensure your enjoyment, and we rely on you to tell us if something is not working. We look forward to a successful partnership together, and we hope that you sit back, relax and enjoy the ride.

CANCELLATION POLICY OVERVIEW

AIP TRAVEL IMMERSION EXPERIENCE Trips are non-refundable under any circumstance. Please make sure you can attend before signing up and paying for the travel experience. AIP pays in advance for trip components such as suppliers and accommodations, as well as other facets of organizing the immersion experiences as operating expense component of the registration fee.

We REQUIRE that all participants immediately purchase travel insurance and make sure that your package is as thorough as possible including for unforeseen health or environmental disasters. You may want to consider if they have coverage if you decide to cancel for any reason including, but not limited to, personal or business-related complications. Note that we will enroll all participants in CISI medical insurance 30 days prior to departure which has very good coverage for a variety of medical scenarios that could happen.

Please visit our health page for the links to non-affiliated travel insurance companies and our broader statements on health concerns and travel.


When purchasing your flight, it is HIGHLY RECOMMENDED that you obtain the flight insurance and make sure to purchase the policy that would include trip interruption or trip cancellation.

If you choose to cancel, please note again that this is a non-refundable experience. For our planning purposes, all participant cancellations must be made in writing. They are effective once received. 

CANCELLATIONS, CHANGES + POSTPONEMENTS BY
Artist Immersion Program    

 

Artist Immersion Program LLC reserves the right to refuse, block or cancel a booking at any time, for any reason, at its sole discretion. Artist Immersion Program LLC reserves the right to cancel any workshop/trip at any time for any reason, including if there are too few participants, or if the quality of the trip or the safety of travelers is judged by Artist Immersion Program in our sole discretion to be compromised. Artist Immersion Program is not responsible for any loss incurred on account of non-refundable or non-transferable air or other transportation tickets.

 

Artist Immersion Program LLC reserves the right to reschedule any AIP travel experience due to force majuere, or circumstances deeming unsafe to travel, and allow participants to attend the rescheduled trip or any other trip during the same or within the subsequent 2 years. In the rare event that Artist Immersion Program LLC is forced to postpone a trip for any unforeseen circumstance beyond the reasonable control of Artist Immersion Program, such as, but not limited to, acts of nature, war, labor strikes, pandemics, earthquake, flooding, government travel restrictions, etc., Artist Immersion Program LLC will bank 100% of your paid fees as a credit to use for a future travel experience. You will have the option to travel on your rescheduled trip date or transfer 100% of your booking amount to travel on another Artist Immersion Program departure. 

In the rare situation where an AIP experience is cancelled for foreseeable reasons, then you agree that a full refund of trip payments made to AIP minus a non-refundable program fee of $500 will constitute full settlement of any claims you may have against Artist Immersion Program or our suppliers. 

Artist Immersion Program does not guarantee recovery of any or all of the advance payments made on behalf of travelers, and the use of reasonable efforts to recover these payments will not include the institution of legal proceedings in foreign jurisdictions. 

Travel insurance is required. Please make sure you can definitely travel during the designated schedule and have read the Artist Immersion Program descriptions thoroughly before you register. By agreeing to our terms with your payment, you acknowledge understanding that a schedule can be changed.

CANCELLATIONS BY TRAVELERS + REFUND POLICY

 

To cancel your booking, you must email your complete booking details and purpose of cancellation to info@artistimmersionprogram.com


There are no exceptions to this cancellation and refund policy, including for reasons related to weather, terrorism, civil strife, pandemics, personal, family or medical emergencies or any other circumstances beyond our control. For this and other reasons, we encourage you to purchase trip cancellation and interruption insurance and travel protection (i.e., travel medical insurance and emergency evacuation services). Any cancellations by a traveler should be filed with your travel insurer as you forfeit your program fee.

In some cases, if a replacement traveler is secured to take your spot, you will receive a refund less $500.00 USD AND less any additional fees that were incurred to make the transaction once that transaction for the new traveler have been completely processed at any time up until the start date of the program to allow for transferrable registration procedures. Participants may choose to keep their deposit in an Artist Immersion Program INC. holding account less the administration fee of $500.00 for use on future travel experience. This option will be evaluated on a case-by-case basis and may not be applicable to your trip.

Once the trip begins, NO refunds will be provided for any reason for the unused portion of a trip including if you leave a trip for any reason or have to be removed from a trip. The trip price is a package cost and refunds are not available for services not used.

 

Artist Immersion Program LLC is not responsible for expenses incurred by participants in preparing for a trip (eg. nonrefundable advance purchase air tickets, equipment, etc.) or for any additional arrangements pre- or post-departure date. The term applies whether the Program is altered, modified, or cancelled by us or by you for any reason. Because the Program may be cancelled or altered when a minimum number of participants have not signed up, we recommend that you wait until we have confirmed with you approximately 3 months up to 30 days prior to the Program that we have a sufficient number of participants to purchase your flight. 

CANCELLATIONS by Traveler DURING INSTALLMENT PLAN

There are no exceptions to this cancellation and refund policy, including for reasons related to weather, terrorism, civil strife, pandemics, personal, family or medical emergencies or any other circumstances beyond our control. If for any of these reasons, you have decided to forgo, forfeit, or delay your registration and installment plans, you must provide notice in writing via email to info@artistimmersionprogram.com with detailed information on reasons why and your chosen option - which program you will opt for in the same or subsequent year - and how you plan to fulfill your registration obligation with AIP.

 

If you are experiencing financial hardship due to loss of employment, health issues or other unforeseen situations that are causing challenges in completing your payment, please notify us in writing via email of the situation and we will respond on a case-by-case basis to adjust your installment plan in duration to lower your installment payment price even if this means registering you for a later date or alternative destination in a subsequent year.

 

Cancelling your registration while not having paid registration in full is not a release of balance of funds due to AIP for program and operational expenses. Upon request, we can alter the terms of the installment plan based on the date of the alternative program you have selected in the same or subsequent year.

If you have not chosen an alternative program, we reserve the right to place you in an alternative of the same destination for the following year. If you cannot attend that program due to schedule conflicts, please notify us in writing with your other options in order of priority.

If you choose to stop payment at any time with or without written notice, we reserve the right to pursue legal action and/or debt collector services for the balance of the unpaid fees. AIP travel experiences are based on a certain number of participants and your cancellation without finalizing your financial obligations may jeopardize an entire program.

PRICING, INCLUSIONS & EXCLUSIONS

 

The Program price is in U.S. dollars, based on double occupancy and includes the services specified in the daily itineraries which includes accommodations and may include meals, admission fees, and guided activities as stated per destination.

 

A single supplement is paid by participants who request single accommodations, which are subject to availability and paid separately.

Prices do not include any item not specifically listed or in the itinerary, including but not limited to, air and other transportation to and from trip start and termination points; services and meals not listed in the itinerary; all expenses during leisure time including admission fees, meals, and beverages; passports or other travel documents; travel insurance or travel protection (i.e., medical insurance, emergency evacuation, and similar services); airport arrival/departure fees or country taxes; personal expenses; gratuities; and all items of a personal nature.

Unless otherwise specified, prices do not include any local taxes or use-fees, including foreign departure, security, port charges, park fees, customs, immigration, agricultural, passenger facility charges, or international transportation tax. 

Traveler Responsibility

All travelers assume the responsibility to select or design the trip most appropriate to their physical abilities and interests. Travelers are responsible for being in sufficiently good health to undertake their trip; for obtaining the appropriate medical and cancellation insurance; for studying all pre-departure information; and for acting in a manner considerate of fellow travelers and the countries visited. Travelers assume full responsibility for all risks, including but not limited to any loss, injury, death or damage to them, their family or their dependents arising in connection with their participation, or the participation of their family, in the trips, and for ensuring that they have adequate insurance coverage to cover any loss.


Participants agree they will indemnify and hold AIP harmless for any claims arising with the connection to third parties arriving from the misconduct of travelers, family members or associates.

 

Travelers further agree that they will indemnify and hold AIP harmless in respect of any claims arising in connection with the trip made by: i) third parties, which arise from the misconduct of the travelers; ii) the traveler’s family members, dependents or heirs, iii) third parties, which the traveler, their estate, their family members, dependents or heirs have sued, if damages are recovered from such third parties, to the extent the third party obtains any indemnification from AIP; except where the loss, injury, death or damage is caused by the reckless or fraudulent conduct on the part of AIP, or their employees, guides, shareholders, officers or directors.

AIP reserves the right to decline accepting or retaining any traveler whose health or actions in AIP’s sole judgment impede the operation of a trip or the welfare or enjoyment of fellow travelers.

Travel Risk

Any form of travel contains inherent risks. Travelers must recognize that medical facilities and services may not be easily accessible and may not be sophisticated or at a level of expectation based on your home country experience. There are other risks associated with the trips, such as theft or loss of or damage to property. Some of the services provided in connection with the trip, including lodging, transportation, food service, and local tours and activities, are obtained from independent suppliers over whom AIP has no control.

AIP has no control over the design of steps and the architecture of cities in which we visit. We recommend being prepared and aware of your body and belongings in space at all times, as you are responsible for your physical person and affects. 

 

Although AIP endeavors to choose appropriate independent suppliers to provide services on the trips, AIP has no right to control their operations and therefore makes travel arrangements for the trips on the condition that AIP will not be liable for any act or omission of any independent supplier or any unrelated third party. The services provided by independent suppliers are subject to the laws of the place where the services are provided, and any conditions imposed by those suppliers. The liability of the independent suppliers may be limited by their tariffs, conditions of carriage, tickets and vouchers, and international conventions and agreements.

 

Travelers further agree that they will indemnify and hold AIP harmless in respect of any claims arising in connection with the trip made by: i) third parties, which arise from the misconduct of the travelers; ii) the traveler’s family members, dependents or heirs, iii) third parties, which the traveler, their estate, their family members, dependents or heirs have sued, if damages are recovered from such third parties, to the extent the third party obtains any indemnification from AIP; except where the loss, injury, death or damage is caused by the reckless or fraudulent conduct on the part of AIP, or their employees, guides, shareholders, officers or directors.

NEED MORE INFORMATION?

 

Please contact us with any additional questions or to preview the required forms on the final registration component of the travel experience.

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CONTACT US

Email: info@artistimmersionprogram.com

+1 - 929 - 244 - 9771

Address

[AIP]

Artist Immersion Program
123 Bowery

New York NY, 10002

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